Student Privacy Compass

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Amelia Letter

Dear Partners,

As we begin a new year, I want to take a moment to highlight some of the Future of Privacy Forum’s (FPF) key achievements in child and education privacy in 2020. Like many of you, the FPF Youth and Education Privacy team began the year with a very different set of priorities, including updating the Student Privacy Pledge through our Privacy Pledge 2020 initiative, completing our animated Student Privacy 101 video series, and introducing a revamped Student Privacy Compass website (formerly known as FERPA|Sherpa). The pandemic brought a tsunami of new and unexpected student privacy challenges that led us to develop expanded resources, toolkits, webinars, and programming to support various stakeholders.

Since the pandemic upended education in March 2020, we have worked diligently to meet the needs of many different stakeholders — from educators, school administrators, and postsecondary leaders, to policymakers, parents, and students — and created the materials they need to continue their work in these challenging circumstances. A few highlights include:

  • As soon as schools started to go remote, FPF began compiling and responding to questions from school districts. On March 20, 2020 we released FAQs: Disclosing Student Health Information During the COVID-19 Pandemic, in partnership with AASA, the School Superintendents Association, which includes guidance, examples, and scenarios to educators and school staff. To date, these FAQs have over 14,000 views.
  • FPF launched Emergency Professional Development Resources for Teachers, a repository of free, flexible professional development trainings to help educators better understand and navigate the pressing privacy issues facing schools during the pandemic.
  • To help school leaders prepare for a remote learning environment in fall 2020, FPF released Privacy and Pandemics: Reopening Schools, a new series of issue briefs on reopening schools, to raise awareness of the issues that were keeping privacy stakeholders up at night. The series examined wearable technologies, location tracking, online monitoring, and other tools that districts might employ to mitigate the spread of COVID-19 in schools.
  • In partnership with the National Center for Learning Disabilities, FPF created Student Privacy and Special Education: An Educator’s Guide During and After COVID-19, an overview of relevant privacy laws to help educators think through common scenarios that might present privacy concerns, particularly for students with disabilities.
  • FPF joined 23 education, disability rights, civil rights, and privacy organizations in releasing Education During a Pandemic: Principles for Student Data Privacy and Equity, 10 principles aimed at helping schools to keep privacy and equity in mind as they seek to teach and protect students in-person and remotely during the pandemic.

These are just a few of the resources that FPF and our partners have released to support and inform education stakeholders on the importance of safeguarding student privacy and data during the pandemic. I hope you’ll take a moment to check out our full repository here.

I am pleased to report that despite these unusual circumstances, FPF successfully advanced numerous other priorities, including the aforementioned Student Privacy Pledge 2020, which we released in November with the Software & Information Industry Association. The initiative was met with broad support from the education community, including the Consortium for School Networking, Data Quality Campaign, National School Boards Association, Council of Chief State School Officers, Future Ready Schools, Project Unicorn, and the growing list of more than 70 companies who have already committed to Pledge 2020. We have also expanded our reach in postsecondary education privacy and enhanced our engagement in broader debates on child privacy.

Finally, we were honored to be asked to share our expertise and perspective in the media, including an NBC op-ed and interviews with NPR, the New York Times, the Wall Street Journal, and AP.

Our Year in Review report provides a comprehensive list of our team’s accomplishments this year, in addition to featuring some of our most impactful achievements and initiatives. We have organized the review in two overarching categories: key program initiatives and selected publications. The highlighted initiatives include details about our Global Youth Privacy Initiative, Privacy Pledge 2020, Student Privacy Train-the-Trainer Program, Student Privacy and Pandemics, and Postsecondary Education Privacy work. The publications and resources highlight our timely development of materials supporting education stakeholders’ response to privacy issues raised by the COVID-19 pandemic.

At the Future of Privacy Forum, we are fortunate to have cultivated a youth and education team with deep expertise and broad relationships. Not only is our staff dedicated and knowledgeable, but they have also proven their ability to respond quickly to emerging privacy issues. We are grateful for their hard work and commitment, and we tremendously appreciate your continued support throughout a truly remarkable year.

With best wishes for a healthy and restful new year,

Amelia Vance
Director of Youth & Education Privacy

 

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Despite their increased use, self-harm monitoring systems are an unproven technique for effectively identifying and assisting students who may be considering self-harm simply based on their online activities.

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Not Sure Where to Start?

Not sure where to start? These questions provide answers to some of the most frequently asked questions about student privacy.

If you don’t find an answer to your question here, feel free to contact us.

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Clearly articulating the privacy law’s purpose and applicability explains the problem the law seeks to solve and the responsible parties. Additionally, articulating the purpose and applicability can help to acknowledge the competing interests associated with solving student privacy problems. While student privacy is valuable, a competing value is that using student data can result in beneficial outcomes for students and other stakeholders. Clear articulation of the law’s purpose and applicability serves to remind courts and communities that the legislature thoughtfully addressed student privacy concerns and assigned specific responsibilities to outlined parties, and these articulations will provide clarity and transparency if any unintended consequences arise. In order to avoid unintended consequences, policy should avoid being overly broad and instead focus on prohibiting only activity that would cause harm to individuals.

Idaho Code § 33-133

It is the intent of the Legislature to help ensure that student information is safeguarded and that privacy is honored, respected and protected. The Legislature also acknowledges that student information is a vital resource for teachers and school staff in planning responsive education programs and services, scheduling students into appropriate classes and completing reports for educational agencies.

An example of policy being too strict happened in 2015 in Louisiana, where it was written into law that teachers could receive jail time for sharing any data nonconsensually, even if it was an accident. This prevented Louisiana schools from submitting student names to the state scholarship fund, which is crucial for families in financial need.

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The Latest

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    May 21, 2021Stephanie Nguyen

    A report containing eleven case studies of companies whose products apply best practices for data governance concerning children.

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Simply having information about students’ mental health status, without the skills or capacity to provide specific follow-up or support, can damage teachers’ perceptions of the students or negatively affect how the wider school community treats such students.

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Idaho Code § 33-133

It is the intent of the Legislature to help ensure that student information is safeguarded and that privacy is honored, respected and protected. The Legislature also acknowledges that student information is a vital resource for teachers and school staff in planning responsive education programs and services, scheduling students into appropriate classes and completing reports for educational agencies.

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Educator Resources

Educators are the first line of defense in ensuring the privacy of student data. From ensuring sufficient passwords to selecting privacy-protective apps to teaching students about digital citizenship, educators have an essential role to play in securing student information.

View All Educator Resources

  • Student Privacy Primer

    Oct 5, 2021

    This primer explains the concepts of student data, including who uses the data and why they use it; data privacy in general; student data privacy; student data…

    Learn More
  • Student Data Privacy and Data Ethics Scenarios User Guide

    Oct 5, 2021

    PurposeStudent data privacy and data ethics are essential topics that should be included in educator training and professional development. Educators’ very rol…

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Student Resources

View All Student Resources

  • Children’s Data Governance Applied Case Studies

    May 21, 2021Stephanie Nguyen

    A report containing eleven case studies of companies whose products apply best practices for data governance concerning children.

    Learn More
  • Terms & Conditions Apply

    May 17, 2021

    A mini-game about terms and conditions and online pop-ups.

    Learn More

Parent Resources

View All Parents Resources

  • The Privacy and Equity Implications of Using Self-Harm Monitoring Technologies

    Sep 27, 2021Sara Collins, Jasmine Park, Anisha Reddy, Yasamin Sharifi, and Amelia Vance

    As educators and school leaders return to campus after two years of significant upheaval and loss, many are prioritizing efforts focused on students’ well-bein…

    Learn More
  • A Parent Guide to the Family Educational Rights and Privacy Act (FERPA)

    Jul 9, 2021

    A report on parents' rights under FERPA.

    Learn More

Local Education Agency Resources

View All LEA Resources

  • Student Privacy Primer

    Oct 5, 2021

    This primer explains the concepts of student data, including who uses the data and why they use it; data privacy in general; student data privacy; student data…

    Learn More
  • The Case for Including Data Privacy and Data Ethics in Educator Preparation Programs

    Oct 5, 2021 Ellen B. Mandinach, Ph.D. and Juliana Cotto

    Teachers interact with large amounts of student data every day to perform their job duties. In these interactions, teachers make decisions that impact which st…

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How Data Helps You

Schools hold a variety of information on students including name, address, names of parents or guardians, date of birth, grades, attendance, disciplinary records, eligibility for lunch programs, and special needs. Schools, including teachers and school officials, use this data not just for basic administrative needs such as knowing whether a student may have a peanut allergy, but they also use this data to assess how well students are progressing, how effective teachers are, and how well schools are doing in relation to each other. Student data, in aggregated (averaged out) form, can help states make better policy decisions and plan budgets according to how to more effectively educate students.

Students’ use of “connected learning,” where online resources are used for teaching and assessment, is increasing in schools. These online tools allow students access to vast libraries of resources and opportunities to collaborate with classmates or peers around the world.

While schools should be able to tell students how they collect, use, and protect student data, students can take their own steps to better understand what kind of control they have over their data. To learn more about how data can be used to help students, check out the below resources.

How To Protect Yourself Online

Schools collect a variety of information from students, including information that may be personal. That being said, students may choose to share personal information online in ways that schools may not be able to protect. Students can take several steps to better protect their data online, beyond protections schools can provide.

Schools collect a variety of information from students, including information that may be personal. That being said, students may choose to share personal information online in ways that schools may not be able to protect. Student can take several steps to better protect their data online, beyond protections schools can provide. Student may choose to do any or all of the following:

  1. Know when you are public. When sharing information on forums or social media, check whether your post will be private or public. When you share information publicly, it is available for other to copy, share, or retain without your explicit permission. Make sure that when you are sharing information online, you understand that you may be sharing personal or sensitive information and that you have the choice on whether publicly posting or keeping such information private.
  2. Use privacy settings. When sharing information on certain sites or devices, such as a smart phone, you may have the option to choose how your data is collected or shared. For example, certain apps on your phone may track your location, which may be helpful in telling your parents where you are in an emergency, but may not be helpful when the app you are using is a video game that does not need your location to function. Remember that there are usually settings available to you to customize your privacy. If a website, social media site, or app does not give you privacy setting options, you may want to consider not using that site or app if you want to protect your information.
  3. Delete data. When you find yourself no longer using a site or app, you can choose to delete your account or data. Usually you are able to delete your account while logged in through settings or you can email the appropriate contact listed on the website or app and ask for deletion.
  4. Browse securely. When you browse the web, you may find that some websites are secure and others are not. One easy way of knowing whether you are on a secure site is making sure that the URL at the top of your browser includes the text “https://”, rather than “http://” at the beginning of the URL text. Seeing the text “https://” means that the website secures the exchange of information on the site so when you share information, it is safer.
  5. Update your passwords regularly. If you have accounts on website or apps, make sure to use password that are difficult to guess, such as including allowable numbers and symbols, and does not include any personal information. Additionally, try to change your password on your accounts on a regular basis, such as every three to six months or every year. This makes it more difficult for hackers to get into your account and know your personal information.
  6. Only communicate online with people you know offline. You may find that you will receive emails, messages, or follows from people you are not sure you know or from people who promise you something you want if you give them some information about yourself. Be careful with these types of communications. Often, these messages could be what is called “phishing,” where someone you don’t know is trying to trick you into giving them personal information in order to use it in a way you would not consent to. The easiest way to avoid this is to only communicate online with people you have already met offline and to report or delete any emails or messages from people you do not know.
  7. Clear your browser history and cookies. While terms like “browser history” and “cookies” might seem technically complicated, it is fairly easy to understand why it is important to clear them and how. When you browse the internet, websites may collect information about you by tracking what other websites you visit or what information you input into text boxes. While this could be useful to you by having your browser remember your passwords for quick and easy log-ins, websites may be tracking more than what you think by using cookies. If you want to protect your information, you may want to use your browser settings to clear your history and your cookies every so often. This may result in you having to type out your log-in information when signing back into websites you have an account with.
  8. Go incognito. Most browsers allow you to use a “private window,” which means that your browser will not keep data about your browser history or cookies. This makes it more difficult for websites to track you and your information.
  9. Ask a trusted adult. Especially if you are 13 years old or younger, it may be very helpful to speak to an adult you trust about your online use. Usually you can speak to your parents, a teacher, or a relative who may understand how to protect your privacy online or will have access to resources that can help both of you understand.
  10. Install antivirus software on your devices. Antivirus software helps protect your computer or other devices against attacks from hackers who may use computer viruses or other malware to gather your personal information and track your online behavior. You may want to discuss antivirus software options with a trusted adult before installing the software. There are various types of antivirus software, including ones that require payment and ones that are free. One thing to be careful about is to make sure that you are downloading a validated and well-known antivirus software, because some antivirus software you may find for free online are actually viruses themselves.

Student Videos

The Future of Privacy Forum (FPF), in partnership with Houston ISD’s Office of Educational Technology, sponsors an annual student-created video campaign to encourage public school students to engage about how to safeguard their privacy and personal data. See the winning videos below!

About the Contest:
Each year, students from the Houston Independent School District (HISD) are offered the chance to create short videos to discuss pertinent privacy issues aimed at their peers, on topics which rotated monthly.

Learn more at this link.

“WiFi Spy” by Sophia Singley and Katherine Jan (Mandarin Immersion Magnet)

“Koala Emma” by Emma Syphard and Kritika Dwarakantha (Harvard Elementary School)

“Look, Don’t Text” by Natascha Wabritiz and Camille Olson (Harvard Elementary School)

More Videos

Watch Additional Videos Relevant to Student Below

Student Privacy 101: FERPA For Parents And Students (U.S. Department Of Education PTAC)

RUFF RUFFMAN: Privacy And You! (PBS KIDS) Age: 6-11

Safe Web Surfing: Top Tips For Kids And Teens (WellCast) Age: 9-14

Student Rights (According To The US Supreme Court) (HIPHUGHES HISTORY) Age: 13-17

Explaining “FERPA” (Saint Mary’s College Of California) Age: 17-22

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Explore All Resources

FERPA|Sherpa aims to provide a one-stop shop for education privacy-related resources to all stakeholders in the student privacy conversation: students, parents, educators and education agencies, the edtech industry, and policymakers struggling to grapple with the ever-changing student privacy legal landscape.

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